What are the validation rules put in place by Société Générale?
Société Générale has defined several functional controls on Tradeshift, allowing the receiving of complete documents to process them efficiently and in a timely manner.
The implemented business rules are as follow:
- The legal entity of Societe Generale Group to invoice that was given to you on the Purchase Order or by your contact.
- The invoice/Credit Note Number : cannot have special characters or spaces. It must be entered in uppercase and have a maximum length of 30 characters.
- The Invoice/Credit Note Date : must not be later than the current date
- The Purchase Order Number (PO) : it is composed with 5 alphanumeric characters followed by ‘-’ and 10 numbers. The Purchase Order Number is mandatory if there is no Cost Center Number.
- The Cost Center Number : this code is mandatory if there is no Purchase Order Number.
- The Period Code : it is mandatory with the PO if the contract number begins with ‘ATU’, ‘ATG’ or ‘FOR’. The Period Code is composed with 2 letters (‘AS’, ‘ST’, ‘DE’) followed by 2 numbers for the month and 2 numbers for the year.
- The Patric Code : it is mandatory only for the lawyer suppliers. Select the field « File-Id » in the optional fields list at the header of the invoice/credit note.
- The VAT system (invoice time or recalculate at payment) : it is mandatory.
- The respect of the elements of invoicing (item, quantity, price, VAT,…)
Note that for certain countries, some additional requirements might be necessary depending on the local tax rules. If you have any doubt on the business rules, please contact your usual point of contact for the corresponding Business Unit.
Please also note that some document standard fields might not be received by your customer (not visible in the Web UI or not mapped to Tradeshift standard UBL format) as example:
- Document due date: Your invoices will always be paid using the contractual terms agreed upon with your customer even if they do not appear on the invoice itself.
- Payment means: Your invoices will always be paid using the payment means agreed upon with your customer and set up in your customer back-end system even if they do not appear on the invoice itself. If you need to review these information, please contact your usual customer contact for the impacted Business Unit.
0 people found this helpful.